How to Word a "Save the Date" for a Party

by Kathryn Hatter ; Updated September 28, 2017

Send "save the date" cards before the invitations.

Enveloppes multicolores image by Gautier Willaume from Fotolia.com

The big party is still weeks away, but you are already hard at work on party preparations. Make sure your guests keep their schedules free for your party by sending “save the date” cards out before your party invitations. This can be especially important if your party will be held on a holiday weekend or if you have out-of-town guests on the guest list.

Prepare and send the "save the date" cards approximately two months before your party.

Include the words “Save the Date” at the top of the cards, and put the party occasion immediately beneath these words. For example, if the party is a surprise birthday party, you might write, “Save the Date! We are surprising Richard with a surprise birthday party!”

Place the party date on the next line down, followed by the time of the party on the next line. The next line down should list the location of the party, including the street address.

Include any special instructions guests may need to know, such as food you would like them to bring or what style attire they should wear.

Provide suggestions for lodging if your guests will need overnight accommodations to attend your party.


  • Do not include any R.S.V.P. instructions on a "save the date" card. R.S.V.P. instructions belong in the invitation, which you will send out closer to the date of the party.

    Do not include gift registry details in a "save the date" card.

Photo Credits

  • Enveloppes multicolores image by Gautier Willaume from Fotolia.com

About the Author

Kathryn Hatter is a veteran home-school educator, as well as an accomplished gardener, quilter, crocheter, cook, decorator and digital graphics creator. As a regular contributor to Natural News, many of Hatter's Internet publications focus on natural health and parenting. Hatter has also had publication on home improvement websites such as Redbeacon.