Write a preliminary proposal or inquiry letter, which is usually not longer than 2 to 3 pages, typed on letterhead, and signed by CEO or the Board Chair. This letter incorporates some of the elements of a full proposal and may attach financial statements, tax designation, or annual reports. Provide the information necessary to convince the grantor to consider the proposal for funding.

Write an executive summary. Clearly outline the framework of the proposed project or program. Include the need for the funding requests, the objectives, and methods to implement the project, the total project cost, and the amount applying for. Briefly outline the general needs of the shelter for battered women or a specific project to be funded.

Write an in-depth and objective coverage of the problem or need. With a refuge for battered women, this can be clearly demonstrated. The need for housing is paramount. Mention additional services such as professional counseling, drug and alcohol recovery, and job skills training to help women and children break out of the cycles of addiction and homelessness are of equal importance.

State specific needs for the general maintenance of the shelter, as well as for the abused women who live there. These might include cribs for babies, toys, powdered milk, toiletries, cell phones, DVDs and other daily necessities.

Complete the budget which is the last section of the grant proposal. Attach the previous year's budget, if it exists, to show the organization's difference in expenses and income from one year to the next. Include the expenses anticipated by project's implementation. List each item separately whether it is a new roof or a heating bill. Indicate that other funders have been contacted for the same project and that the total proposal can be divided up accordingly.