How to Print Invitation Envelopes

by Erica Sweeney

Purchasing custom-printed envelopes to send out invitations in can be very expensive and can take time. So, to save yourself time and money, print your own invitation envelopes at home. Microsoft Word 2007 lets you do this easily. Using Word will let you customize the font and print on any type of envelope. All you have to do is buy the envelopes and then customize them any way you like to print professional-looking invitation envelopes.

Step 1

Buy envelopes at any office supply store. They come in all shapes, sizes, textures and colors, so choose ones that go with the type of invitation you are sending out.

Step 2

Open Microsoft Word 2007 and click on the Mailings tab.

Step 3

Click on Envelopes in the Create section.

Step 4

Click on the Envelopes tab when the Envelopes and Labels box comes up. The box will probably come up with the Envelopes tab open, so you may not need to do this.

Step 5

Enter the recipient’s address in the Delivery Address box. Invitation envelopes should include the names of everyone invited--for example: Mr. and Mrs. Smith, Mrs. Smith and family. Don’t worry about the font at this point--you can change it later.

Step 6

Enter your return address in the Return Address box. As with the Delivery Address, you can change the font later.

Step 7

Click on Options. Use the drop-down menu in the Envelope Options tab to change the size of the envelope if needed. The packaging of the envelopes that you purchased will have information about the size of the envelopes. It is very important that you choose the correct size so that the envelopes print correctly.

Step 8

Adjust the font of the delivery and return addresses. Click on Font in each section and change the font style or size. You can also bold, italicize or choose other options regarding the font.

Step 9

Adjust the placement of the delivery and return addresses on the envelopes. In each section, click the arrows in the “From left” or “From top” boxes. In the preview section below, you can see the movement of the addresses as you adjust the placement. Line up everything so that it looks good to you.

Step 10

Click on the Printing Options tab. This is important because you must select how you feed the envelopes into your printer. Choose the correct way that they are fed, whether they are fed into the printer face up or face down, and if they should be fed in manually. This will all depend on your specific printer. Consult your owner’s manual for this information if you are unsure. Click OK and you will return to the Envelopes and Labels box.

Step 11

Insert the envelopes into your printer. Click Print once you have everything formatted and arranged how you want. You should print one envelope first to make sure the layout is correct. Once you've confirmed it printed correctly, print all your envelopes.

About the Author

Erica Sweeney is a freelance writer and editor based in Little Rock, Ark. She has a master's in journalism from the University of Arkansas at Little Rock. Her work has been published at SaidIt.org, Arkansas Times, Aging Arkansas and Arkansas Business.