How to Create a Free Save the Date Letter for a Family Reunion

by Anna-Karin Smith

Family reunions can be overwhelming to plan and to execute. Like most other projects, however, breaking the large task into smaller, simpler steps brings reunion planning into the realm of doable. First, decide the who, what, where, when and why and then send out a "Save the Date" invitation to those who will be invited a year in advance to help assure that the reunion will be a well-attended success.

In a Microsoft Word file (or similar program), type out a simple invitation with basic information on the family reunion. Begin with the words "Save the Date" displayed at the top of the invitation in large, bold-faced, colorful, underlined letters (basically anything you would like to do to attract and increase interest). Include the location, date and time (with ending time if that is also desired), and how to RSVP. You can also add appealing graphics and pictures to personalize and spruce up the look of the invitations.

Print out one letter for each address where you will be sending the invitations. Multiple family members residing at the same address will receive one invitation to share.

Add one invitation to each envelope. Seal, address, stamp and mail each envelope.

Items you will need

  • Computer
  • Contact list
  • Printer
  • Computer paper
  • Envelopes
  • Writing utensil
  • Stamps


  • Keep track of the invitations that were sent out with a Microsoft Excel spreadsheet (or similar program), so that when a family member responds, you can have a record of the responses and the dates you received them all in one place. In this way, you will know who has responded by which time and who has not.

About the Author

Anna-Karin Smith has been writing for eleven years and received a BGS degree with an emphasis in English and American Literature from Brigham Young University. Her most recently published article appeared in "Living Magazine". Her top writing passions are yoga and parenting.

Photo Credits

  • BananaStock/BananaStock/Getty Images