How to Package Cupcakes for Shipping

by Tricia Ballad

The trick to shipping frosted cupcakes successfully is freezing them first, packing them securely and getting them to their destination quickly. You'll need cupcake containers, bubble wrap, two boxes, packing tape, disposable ice packs and an insulated bag.

Tips

  • Choose an icing that freezes well, such as buttercream. Avoid whipped cream-based icings. They do not freeze well and will deflate during shipping if they aren't kept cold or aren't eaten within a day or so.

Pack the Cupcakes

You have two options for packaging cupcakes for shipping:

  • Mason jars are sturdier and more environmentally friendly, but require the recipient to eat the cupcake with a spoon
  • Disposable plastic cupcake containers are more convenient since they can simply be recycled or thrown away, but they aren't as strong as jars. 

Wrap the containers in bubble wrap, then pack them into the smaller box and tape it closed.

Place the packed box into the insulated bag, then arrange ice packs around the box. Seal the bag and pack it into the larger box.

Fill in any gaps in the box with bubble wrap. The inner box should not be able to move, even if you shake or tip the larger box. If you hear the jars sliding or jostling, unpack the smaller box and add more padding.

Tape the box closed.

Tips

    • Choose boxes that are just large enough to fit the wrapped contents. If they fit snugly, they will be less likely to move around during shipping.
    • Wrap the ice packs in plastic to minimize condensation.

Warnings

  • If you choose to ship in jars, pack them securely. Broken glass will destroy the cupcakes.

Ship them Overnight

Ship the package via next-day air. The longer the cupcakes are in transit, the more likely they are to arrive in less-than-perfect condition. This is especially important during the summer months, when they will remain cold for a shorter time.

About the Author

Tricia Ballad is a writer, author and project geek. She has written several books including two novels, teaches classes on goal setting and project planning for writers, and loves to cook in her spare time. She is living proof that you can earn a living with a degree in creative writing.