How to Write a Newspaper Announcement

by Debra Rigas

Your special moment has arrived and you want to share your joy with the world. Sending in an announcement to your local newspaper is an easy task. The world's newspapers carry announcements ranging from engagements and weddings, to 50 year anniversaries and other events. To write one for before an event is similar to writing a formal invitation. Submitting an announcement after an event will include details of what transpired.

Compose a draft that includes the key points about your occasion. Full names, parents' names of both parties, how you met, children's names, the location and date of the event. Some announcements are brief, listing only the names of the happy couple, and stating the city or place where they met, how long they've been together, and their plans

Write as little or as much as you wish. Typically, two or three paragraphs is sufficient. For extravagant events after the fact, such as a wedding that recently took place, include details about what the bride and groom wore, the number in the wedding party, and special highlights. Note unusual and interesting tidbits such as the couple rode in on white horses, or the wedding took place underwater off a Mediterranean island.

Write historic anniversary celebrations -- such as the major milestones of 25- and 50-year events -- to reflect personalized significant moments, such as, "Mr. and Mrs. Ashenfelter have lived in eight countries and traveled to 20 others. During their courtship, their favorite dates were foreign films. They have three children and 10 grandchildren, as well as two great-grandchildren. They plan to spend the next 25 years right here at home in New Haven, growing flowers on their three-acre parcel."

Write birth announcements to include the name of the child, the parents' names, and the date and time of birth. Some people include facts such as birth length and weight. A favorite quote or an original line of blessing or welcome to the newborn is sometimes added.


  • Check the online versions of newspapers as many will have a template, or a form for you to complete that asks pertinent questions in case you didn't cover everything.
  • Certain announcements such as job promotions or those related to companies and businesses call for a press release rather than an announcement. Check with your local paper to inquire about clarification if you aren't certain how to proceed.
  • Some newspapers have columnists assigned to write about social scenes -- they might interview you by phone to cover any missing information from a document you submitted, too. Just relax and speak freely, telling them only what you truly want the public to know.
  • Remember that newspapers broadcast your information in print and online, so millions of people can see it. Don't include anything that feels too personal or that you prefer to keep private.
  • Many papers expect that you include photographs with announcements, especially weddings. Select the one that exemplifies the moment for you.

About the Author

Debra J. Rigas, a professional writing coach, has been a writer and editor since 1975. She is the author of the nonfiction book "Everyone's A Guru" and has edited novels ("The Woman Pope") and worked in arts and sciences as a filmmaker, boat captain, landscaper, counselor, theater administrator and licensed midwife.

Photo Credits

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