Feedback and encouragement are essential for motivating employees to perform to the best of their abilities. Letters of thanks from peers or supervisors should be regular tools of communication to foster positive workplace relations. Written feedback is also appropriate to recognize work performed by a contractor or other service provider who has done an excellent job. A sample letter can be created as a template where pertinent details may be inserted easily, and tailored to a specific job or employee.
A letter of thanks for work performed should be timely and sent soon after the job is finished. Your sample letter template should first include the letter date and the date and duration of the work. Immediate feedback is most meaningful when memory is fresh and work was recently completed. The employee will know that her work was satisfactory and continue to the next job with positive energy.
Letters of thanks can be part of an employee's work record. Written feedback about someone's work should be as specific as possible, since the letter could be used in the future as an example of an employee or contractor's work for customers or employers. The next section in a sample letter of thanks should address the actual work performed. The letter writer should mention the type of work, particular duties, what was accomplished, and what the employee or contractor did well.
In the next section of the sample letter, the writer may add encouragement and appreciation by describing what he or she liked most about the job or work performed. This portion of the letter is an opportunity to include detailed compliments or observations about the person's work style, methods and personality.
Format and Purpose
A letter of thanks for work can be a more formal template or an informal email or handwritten note. The formal style is more useful in a professional situation because it can be saved and filed. However, more frequent informal letters or notes can be positive motivators and a form of reward for work. They should be randomly presented so as not to appear rote or meaningless. Such communications may help encourage people to continue specific actions or behaviors and avoid others, while maintaining a positive attitude and good feeling about work.
- Digital Vision./Digital Vision/Getty Images