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How to Write a Response to an Interview Request

by Helen Holzer, studioD

Hearing back after applying for a job is just the first step in the interview process. If you have been invited in for an interview, you should write a response promptly reiterating your interest and scheduling a time and day for the interview. Write your response in standard business letter form. Keep your comments concise and professional while also conveying your enthusiasm for the job.

Send your response to the interview request promptly. Most notes are written by email, but if you are replying with a traditional letter, allow time for a mailed response.

Include your name, contact information and the date at the top, as you would in any business letter.

Address the person who sent you the invitation with her complete business title and address.

Begin your text by thanking the recipient for requesting that you meet for an interview.

Reiterate your interest in the job and summarize the qualifications that make you a good candidate. Tailor your comments to the company's specific needs. By researching the company and the position, you should have a good idea of what it is looking for.

Select a time and date for the interview, if you have been given a choice of times by the company. Reiterate this information in your closing. You can write, “I look forward to meeting you at 10 a.m. on June 1. Thank you again for your consideration.”

Close with a salutation such as Yours Truly or Warmest Regards, and then provide your signature.


  • Contact the interviewer immediately if there are any changes in your plans.

About the Author

Helen Holzer is a veteran journalist who began writing in 1972 and has lived all over the country. She has written and edited on nearly every topic for major daily newspapers and other publications. She has also been a book reviewer and currently lives in the Pacific Northwest. She has a Bachelor of Arts in journalism from the University of Minnesota.

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