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How to Write a Permission Form for Excursion in Day Care

by Tabitha Harwell

Scheduling a field trip for a day-care class not only can be exciting, but beneficial to the day care as well. Prepare the children for the field trip by explaining where you are taking them and all the interesting facts and history, if any, behind the special place. Once a location is decided on, type a letter to parents informing them of the upcoming excursion. Creating a permission form is a simple procedure that takes minimal time to complete.

Type a parent letter explaining the field trip in detail. Parents will need details such as where the excursion is, including the address, how children will be transported and who will be chaperoning the trip. An emergency number to a teacher's cell phone or the location of the excursion should be included on the parent letter.

Start the permission slip by identifying the child and the daycare facility within the first few sentences. Example: "I give permission for my child, [child name], to attend XYZ excursion with [facility name] day care."

Name the destination and the date of the excursion on the permission form. This information is included in the parent letter but should also be listed on the form. Example: "I give permission for my child, [child name], to attend XYZ excursion with [facility name] day care. The excursion will take place at [name of destination] on [date]."

Identify the time you will leave the day care facility and the time you will return. Example: "I give permission for my child, [child name], to attend XYZ excursion with [facility name] day care. The excursion will take place at [name of destination] on [date]. We will depart the day care facility at [departure time] and arrive back at the facility at [arrival time]."

Add signature and date lines to the bottom of the permission form. Below the parent signature line, allow room for an emergency contact name and number.

Tip

  • Always bring the medical release consent forms on the field trip. These forms should be located with the child's day care registration forms.

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