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Skills Needed for Administrative Jobs

by Laurie Reeves, studioD

Administrative jobs need people with leadership skills. Administrators might run an office, manage a staff or coordinate services for the entire company or organization. In small companies, administrators might handle all the supportive services for an organization, but in larger companies, they might be assigned to a specific area. Administrators require skills that keep an organization running efficiently.

Communication Skills

Effective administrators are efficient communicators. They interact with people from all layers of authority within the company and must tailor their conversations to the group with whom they speak. Administrators have a strong command of the English language – verbally and written – and know how to communicate their ideas and thoughts successfully to almost anyone.

Interpersonal Skills

The ability to get along and relate to people with different backgrounds and cultures serves administrators well during their careers. They must be able to work independently or work within a team to have a successful career.

Staff Management

Administrators may be called upon to manage the clerical staff within a company. Using interpersonal skills, they motivate, inspire and manage a team of clerical workers successfully. Staffing duties often require them to interview and select clerical staff for the company. Their interviewing skills and personal insights help them to pick the right people for open jobs.

Organizational Skills

Administrators in small companies often handle a lot of responsibility. In order to stay on top of their duties, efficient administrators use strong organizational skills. They are up-to-date on the latest software and functions. Administrators usually juggle multiple tasks and functions that require them to be organized and efficient.

Prioritization Skills

The ability to drop what she is doing and take a task on that requires immediate attention is a pivotal skill for administrators. Being able to prioritize the work based upon the importance of each task makes them valuable members of the company's administrative team.

Detail Oriented

Administrators often handle duties that require an attention to detail. Whether they are updating a database, arranging travel schedules or purchasing needed office supplies, they must pay attention to the details. They often are responsible for vetting documents for grammar and punctuation and they must ensure that documents have the appropriate signatures.

About the Author

As a native Californian, artist, businessperson, contractor, journalist and published author, Laurie Reeves began writing professionally in 1975. She has written for newspapers, magazines, online publications and sites. In 2003, she and her husband moved into the home she designed, they built and decorated. Reeves graduated from San Diego's Coleman College.

Photo Credits

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