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How to Schedule Tasks for Employees

by Johnny Kilhefner

Keeping employees producing consistent work on a schedule can be a job in itself. Factor in all the various tasks and different types of work processes, and you have a tricky situation on your hands. Scheduling, however, is an important task to ensure your employees don't feel overwhelmed and blindsided with work and due dates.

Split Tasks

Write down the most important tasks and split them into daily, weekly and monthly categories. Use one day a week as the day to go over the schedule for the rest of the week, as well as one day a month to assign work on a monthly basis. Give each employee a daily task checklist to ensure they are getting their work done, as well as have a visual aid to help them stay on track. Do the same for monthly tasks. Having both short- and long-term goals helps the employee feel as though he is contributing and working toward something bigger than his ordinary tasks.

Determine Most Important Tasks

Hold a managerial meeting to uncover the most important tasks that need to be taken care of. You might think every little detail is important, but it can amount to a workload that overwhelms employees. Use the meeting to determine what is realistically within reach for each employee, and which tasks would be best suited to each individual.

Get Employee Feedback

Provide employees with your prospective tasks. Have them spend a day doing the daily tasks you've set for them. At the end of the day, ask them to provide feedback on the tasks. Determine whether the tasks and their due dates are realistic or fair. After you've given your employees permanent daily and monthly tasks, engage with them regularly for feedback to monitor their opinion of the work.

Use a Template

Create a task schedule using a template. Programs such as Microsoft Excel allow users to download free templates that can be used for scheduling purposes. Basic templates are usually free, while more advanced templates may be purchased through the software. While basic templates are limited in function, advanced templates offer higher quality and more customization.

About the Author

Johnny Kilhefner is a writer with a focus on technology, design and marketing. Writing for more than five years, he has contributed to Writer's Weekly, PopMatters, Bridged Design and APMP, among many other outlets.

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