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What to Say When Introducing New Employees at a Company Meeting

by Jill Leviticus

Properly introducing new employees at a company meeting helps ensure that everyone is familiar with your new hires. A group introduction is a particularly good idea if new employees work at distant locations, or will be completing training out of the office. Prepare an outline of your comments in advance of the meeting and double check that you haven’t omitted anyone.

The Introduction

Start your speech by mentioning that several new employees have joined the company and that you want to take a few minutes to introduce them. It will be easier to introduce new employees if you ask them to sit together as a group near the front of the room. Ask new employees to arrive at the meeting a few minutes early and brief them regarding their roles in the meeting. Ask them to verify the pronunciation of their names, since it can sometimes be difficult to determine the pronunciation of a name based on the written form.

One by One

Introduce each employee individually and tell the group the employee’s job title and what she will do specifically. If you have time, you might mention detailed information about her background or education, such as, “Jane has a Ph.D. in nuclear engineering and comes to us from Plutonium Power, Inc.” The ''Entrepreneur'' website notes that an explanation of the new hire’s background and achievements helps other employees understand why you hired this particular person. If the meeting is small, and you have time, you might ask the new hire to say a few words to the group. Don’t make this a surprise. Tell your new employee in advance so that she can prepare brief remarks.

A Little Help

Ask the group to join you in making the new hires feel welcome. If you haven’t already announced the new employees via email, provide employees with a listing of new employee names, titles, telephone numbers and email addresses at the meeting. If a new employee is working in a newly created position, explain to the group to whom she will report. Providing these details can help other employees understand how the new position fits in the corporate hierarchy. Tell the new hires you have a very knowledgeable and professional staff who can provide valuable assistance when they need it. Point out a few employees who play a key role in your company or people with whom the new employees will work closely.

Meet and Greet

Conclude your speech by encouraging everyone to greet the new employees after the meeting or to drop by the employees’ desks later if they can’t stay. You won’t want to rush the introductions, so keep the room free for an additional 15 or 20 minutes after the end of the meeting. If you provide refreshments, your employees might be more inclined to linger. Monitor the introductions. If you see anyone monopolizing a new hire’s time, gently encourage him to move on. It’s important new hires have the opportunity to meet a variety of employees at the meeting.

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