Who Receives the Thank You Letter After an Interview?

by Marilyn Lindblad

The finer points of job search etiquette can vary depending on the kind of job you're looking for and the workplace culture where you're interviewing, but a few basic guidelines apply to virtually every interview. Show up on time, make eye contact with the interviewer, and don't forget to send a thank you note afterwards.

Single Interviewer

When just one person interviews a candidate for a job, many candidates will send a thank you letter to that person. Some candidates may overlook others who should also be thanked, such as anyone who played a major role in facilitating the interview. A thank you letter leaves a positive impression of you on an internal recruiter or human resources representative who has invested his time and effort to screen your resume and schedule your interview. These individuals appreciate receiving a note that acknowledges their effort and expresses your appreciation for it.

Multiple Interviewers

Many job interviews involve multiple interviewers, either in a panel setting or in sequential meetings, scheduled one after another. It can be a challenge for an interviewee to get everyone's name, but the person who scheduled the interview can usually provide that information. Sending a short note to all the interviewers and a longer thank you letter to the primary decision-maker helps cement the good impression you made during your interview.


The TSA Career Coaching Service recommends that every thank you letter include a statement of gratitude for the opportunity to meet with the interviewer. The letter should also reiterate your interest in the position. It's a good idea to add something that relates back to the interview. Follow up with more information about topics the interviewer seemed interested in, for example, and offer to provide any more details the employer needs to make a hiring decision.


Texting, tweeting and emailing may be appropriate platforms for informal business communication, but they don't take the place of a thank you letter on crisp white stationery. A handwritten letter is best, but a printed letter signed by hand will do if your handwriting is difficult to read. Thank you letters should go out as soon as possible after the interview is over. If you must send thanks via email, include your handwritten letter as an attachment.

About the Author

Marilyn Lindblad practices law on the west coast of the United States. She has been a freelance writer since 2007. Her work has appeared on various websites. Lindblad received her Juris Doctor from Lewis and Clark Law School.

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