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Obtaining Birth Certificates for Military Children Born Overseas

by Janice Farnsworth

Military families travel the world, which means that often, their children are born overseas. They are U.S. citizens. Birth certificates issued for a child born overseas are different from those issued in the United States. Children born overseas must be registered with the consulate in that country. If the certificates are lost or damaged, they are not as easily replaced as birth certificates, but there are steps you can take to obtain a replacement through the State Department.

Consular Report of Birth

Request, in writing, a replacement copy of the Consular Report of Birth (FS-240). Have the request notarized. Include in the request the full name of the child at birth (plus any adoptive names); the date and place of birth; the names of the subject's parents; the serial number of the FS-240 (on those issued after Nov. 1, 1990), if known; any available passport information; and the signature of the requester.

Enclose the damaged FS-240 or, in the case of loss, write an affidavit containing the name, date, place of birth of the subject and a statement detailing the whereabouts of the original FS-240. The statement must be signed by the subject, a parent or a legal representative. Have the affidavit notarized.

Include a $50 fee, made payable to the Department of State. Enclose a copy of a valid photo identification.

Mail the required documents to: Vital Records Section Passport Services 1111 19th St.. NW, Suite 510 Washington, DC 20522-1705 (see reference 1)

202-955-0307 begin_of_the_skype_highlighting              202-955-0307      end_of_the_skype_highlighting begin_of_the_skype_highlighting              202-955-0307      end_of_the_skype_highlighting to make sure that requirements and fees have not changed. Call the vital records division at 202-955-0307 to make sure that requirements and fees have not changed.

Certification of Report of Birth

Request in writing a copy of the Certification of Report of Birth (DS-1350). Have the request notarized. Include in the request the full name of the child at birth (plus any adoptive names); the date and place of birth; the names of the subject's parents; the serial number of the FS-240 (on those issued after Nov.1, 1990), if known; any available passport information; and the signature of the requester. The DS-1350 is acceptable for all legal purposes. No affidavit is required to get a copy of it.

Include a $50 fee, made payable to the Department of State. Enclose a copy of a valid photo identification.

Mail the required documents to: Vital Records Section Passport Services 1111 19th St. NW, Suite 510 Washington, DC 20522-1705

Call the vital records division at 202-955-0307 begin_of_the_skype_highlighting              202-955-0307      end_of_the_skype_highlighting begin_of_the_skype_highlighting              202-955-0307      end_of_the_skype_highlighting to make sure that requirements and fees have not changed.

Items you will need
  • Damaged FS-240 (Consular report of birth) or notarized affidavit stating original was lost (if applicable)
  • Notarized written request for FS-240
  • $50 fee
  • Notarized written request for DS-1350

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