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How to Let Your Employer Know You Will Be Quitting

by Wendy Lau, studioD

There may be many reasons to quit your job. Once you have carefully thought over everything and made a decision to move ahead by resigning from your job, informing your employer requires professionalism. You want to leave the employer with grace and maintain a friendly relationship should there be the chance for interaction with the employer in the future. You may also want on the employer to serve as a reference for you with future employment.


Refer to your employee handbook for the company's rules on resignation. Many employers require advance notice and may need a formal letter to present to your boss and human resources. Typically, two weeks' notice is the standard. Employers will appreciate advance notice so that they can properly prepare for a smooth transition of your duties.

An In-person Meeting

Schedule a time to meet with your boss to inform her of your plans to resign in person. It comes off as impersonal to present your employer with your resignation via a letter or e-mail without a face-to-face meeting first. You should also avoid discussing your plans to resign from your job with coworkers before you have discussed it with your boss. Your boss should hear the news directly from you, not through the grapevine from coworkers.

Reason for Departure

Be prepared to provide your employer with a valid reason for your resignation. You do not need to go into detail, spilling your guts about everything that you are thinking. Instead, a simple response is enough. It could be that you've received another offer that is more in line with the direction you want for your career. Or, perhaps you decided that your commute is too time-consuming and you want a job closer to home.

Transition of Work

Inform your employer of your plans to cooperate in ensuring a smooth transition of your responsibilities. You can do this by expressing willingness to train the individual who will be taking over when you leave and by providing written documentation that will allow that person to easily follow. Review necessary follow-ups and deadlines for projects you have already started but won't have completed. Lastly, employers appreciate it when you express openness to be contacted should there be any questions after you leave.

About the Author

Wendy Lau entered the communication field in 2001. She works as a freelance writer and prior to that was a PR executive responsible for health care clients' written materials. Her writing experience include technical articles, corporate materials, online articles, blogs, byline articles, travel itineraries and business profile listings. She holds a Bachelor of Science in corporate communications from Ithaca College.

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