Appropriate Ways to E-mail a Job Acceptance Letter

by Oubria Tronshaw

Before you raise a celebratory glass in salute of your new job offer, respond with a gracious acceptance to seal the deal. Even though a phone call is faster, an e-mail response allows you to put your terms in writing. Don't take your hard-earned success for granted and let down your guard -- although you and your new boss might one day grow to be great friends, for now, keep your correspondence as formal and professional as possible.


Whether you receive the news via text, phone call, e-mail or standard mail, you need to respond immediately to show that you are committed to taking the position. The way in which you respond to the job offer will set the tone for your relationship with your future boss, so be direct and enthusiastic.

With Appreciation

The first paragraph of your acceptance letter should iterate that you’re happy to accept the offer. Thank your new employer for the opportunity, and then write something reassuring, such as, “I won’t let you down,” or “I’ll work hard to prove you made the right choice.”

Spell Out the Details

Your acceptance letter is dual-purposed. In addition to agreeing to take the job, you should also clearly explain your understanding of the terms. For example, “Per our conversation, I am accepting the job of senior editor, beginning Monday, Feb. 25. My salary will be $80,000 annually with stock options, a 401(k) retirement plan, full medical and dental benefits and two weeks paid vacation per year." Make your expectations plain before you lock yourself into your new job.

Thanks Again

In the final paragraph of your letter, reiterate your appreciation for the opportunity and your excitement about joining the team. Open yourself up for further communication with, “Please call with any questions, or to offer any additional guidance before I begin.”

Before You Hit Send

Proofread your letter for grammar, spelling and tone before you send it on. You want to sound confident in your ability to do a good job, but not cocky about being chosen over other candidates. Also, double-check to make sure you have the correct spelling of the name of the person to whom your letter is addressed -- you don’t want to start you new job off on the wrong note.

About the Author

Oubria Tronshaw specializes in topics related to parenting and business. She received a Bachelor of Arts in creative writing from the Santa Fe University of Art and Design, and a Master of Fine Arts in creative writing from Chicago State University. She currently teaches English at Harper Community College in the Chicago area.

Photo Credits

  • Comstock Images/Comstock/Getty Images