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How to Alleviate Chaos in the Workplace

by Faizah Imani

From the time you cross the threshold into your employer's building each day until the time you leave, you have one important assignment to accomplish. That assignment is to be an active producer who helps to improve the company's overall bottom line. From a surface perspective, this assignment may sound easy. However, it becomes extremely difficult if you don't know how to alleviate sources of chaos. The key to getting rid of workplace chaos is to identify the source of the problem and take proactive measures to correct it.

Create a daily task list or task board. The task board should include every assignment you need to accomplish each day, in order of importance. Create your task list as far in advance as possible. If you don't have a physical task board, use time management software. Alternatively, use a notebook or daily planner.

Establish a daily work routine and stick to it. By doing so, you are able to focus and maximize your day, instead of wandering through the day not getting anything accomplished. Keep your task board in front of you as you go about your daily work routine. This serves as a constant reminder of your daily work goals.

Check your email periodically throughout the day, instead of leaving your email program open all day. Email can be a major distraction. If you are not careful, you will spend most of your day checking and responding to emails, without meeting any of your other work goals. Consider checking your email two to three times per day, unless your employer requires you to check email more frequently.

Monitor time spent away from your desk. As long as you are on company time, the goal is to be productive. Resist the temptation to socialize with co-workers before your daily goals are accomplished.

Take a “breather” if you find yourself getting stressed out. Sit back in your chair and relax by doing 5 to 10 minutes of breathing or meditation exercises to calm you down. Failing to take a breather when you find yourself stressing out can jeopardize your production the remainder of the day.

Eliminate personal distractions as much as possible. This means no texting or making personal cell phone calls when you should be working. Stay off of social media websites. Only surf the Internet when it is necessary to perform your job duties.

Resist the temptation to help another co-worker with her job duties before completing your own daily task list. This can be a difficult thing to do, especially if you are an individual who has a hard time saying “no.” Understand that your employer hired you to do a specific job. Your co-worker's job is not your responsibility, although it is OK to help her out from time to time, if you have some free time.

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